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YAYASAN HASANAH (YH) – CHILD CITS PROGRAMME 2018 REPORT ON LEADERSHIP COURSE FOR HEAD MASTERS/ MISTRESS, SENIOR ASSISTANTS AND PIBG CHAIRPERSONS, 23-25 FEBRUARY 2018

Introduction

The YH-CITS Leadership Course was held on 23rd February 2018 to 25th February 2018 at CHILD Office, Sentul. The 3 days centralized course was conducted for Headmasters/Headmistresses, Senior Assistants and PIBG Chairpersons of the 6 participating schools.

The total number of participants was 23 (12 school teachers, 3 PIBG Chairman, 4 resource persons and 4 CHILD Staffs). For the 1st day, 23rd February 2018, only Johor Schools attended the course as they were unable to attend on the 3rd day (Sunday) which is a working day. For the 2nd day, 24th February 2018, Johor, Negeri Sembilan and Perak schools attended the course while on the 3rd day, 25th February 2018, Perak and Negeri Sembilan schools attended the course.

The participants’ attendance is shown in appendix 1.

Objectives

a)         To improve Coordination, Leadership, Management and Networking skills of HMs,          Senior Assistants and PIBG Chairpersons as the foundation to achieve Project KPIs.

b)         To share best practices on the values and principles of positive school leadership.

c)         To share best practices on enhancing stakeholders’ roles (Parents, Teachers and      Community) through effective coordination and networking in building smart      partnership to create synergy.

 

Day 1: 23rd February 2018 (Friday)

Topic 1: Monitoring and Tracking of students’ performance through the implementation of a suitable M&E Mechanism

Speaker: Mr.Ramasami

 

Mr. Danial and Mr. Ramasami welcomed the participants and then the first slot began with presentation by Mr.Ramasami, Programme Head, CHILD. He went through the agenda of this course for a better understanding of the flow of the programme. Then, he started by explaining on the vision, mission and objectives of CHILD. He gave a brief overview of  various CHILD programmes, namely: Preschool programme, Slow Learners Programme (SLP), Reading and Writing (RAW) Programme , CITS Programme and Post Primary Programme (CARE). He also briefed on the objectives of the YAYASAN HASANAH funded CITS Programme 2018 and the Key Performance Indicators (KPI) of the CITS Programme. Besides, He also emphasized on the importance of interventions for students to improve their academic performance. Some salient factors identified for weak academic performance includes lack of motivation, lack of parental support and non-contusive learning environment. Numerous criteria for the internal and external evaluation visits were highlighted. Some methods to analyze the students’ progress from Year 5 Final Examination to Diagnostic test results and beyond were discussed with the school teachers to give them a clear picture of how to track students’ progress. Also the reporting formats which is required were submission explained. The teachers clarified their doubts in this session.

 

Observation:

  • Teachers clearly understood the KPIs of this programme
  • Teachers gave the assurance to send the monthly reports on time to CHILD.
  • Teachers identified the weak subjects which needed more coaching and guidance.

 

Topic 2: Introduction to the evaluation forms

Speaker: Mr.Danial Maniam

 

The 2nd topic was presented by Mr.Danial Maniam, a retired Inspector of Schools. He explained briefly on the instruments (form A & B) which will be used by the external evaluators. This instrument is used to assess administrative aspects of the programme including feedback from Headmasters, parents, teachers, and students.

He highlighted the elements for evaluation which includes observing CITS academic classes, tracking students test results, checking teachers’ record books and students’ workbooks. He also shared his experiences of visiting the CITS schools in an earlier project and disseminated some key observations.

 

Observation:

  • Teachers took note of the criteria for evaluation and actions to be taken when implementing CITS programme.
  • Teachers aware of sending test results on time to CHILD.
  • Teachers took note of the monthly visits by Evaluators as indicated in the Year Planner and preparations.

 

 

Topic 3: Making My School Unique

Speaker: Madam Thavamani

 

The 3rd topic for this workshop was presented by Madam Thavamani, currently working as HM in an International School at Brickfields. She was a former HM of SK Methodist, Sentul. She shared her experiences gained throughout her tenure working in a school environment. She stressed on the problems encountered by students, such as lack of parental support for their students, student’s negative attitudes, ignorance of teachers towards students’ need. Madam Thavamani also discussed the ways to overcome the problems and shared a few tips as follows:

ü  School to appreciate the parents.

ü  School to accept weak students and try to boost their confidence and self-extreme.

ü  School to attract the students and parents.

ü  Teachers should treat the students as their own children.

ü  HM and Senior Assistant to work together .

ü  Teachers to show positive attitudes towards other teachers .

ü  Building good rapport between teachers and parents.

 

Besides, Madam Thavamani also emphasized on implementing new ideas and skills by encouraging the students to take part in physical activities in school. She also shared some success stories in one particular school where the parents’ involvement in school activities resulted in students’ progress. She also pointed out the importance of using teaching materials to enhance learning which includes use of smart board, digital camera, mini labs and critical thinking.

 

Observations:

  • Teachers received lots of inputs from this session
  • Teachers came to know of techniques to re-brand their school

 

 

Day 2: 24th February 2018 (Saturday)

 

Topic 1: Role of HMs, GPK 1 and PIBG Chairpersons in the Effective Implementation of the CITS Programme

Speaker: Mr. Danial Maniam

 

The speaker shared his experiences on the evaluation tools. He mentioned that HM, GPK 1 and PIBG Chairperson should take responsibility on the ongoing programme. Mr. Danial also stressed that, students’ attendance should be at least 90% for every month. Participants questioned about the transportation of the students for the CITS programme particularly after school. Mr.Danial informed the teachers that the school should take responsibility to overcome the transportation and attendance problem. The participants were informed that participating students must be consistent in their attendance till the end of the academic classes.

 

Observations:

  • Participants learnt on how to implement the academic classes and how to overcome attendance problems of the students
  • Participants became  aware of their responsibility towards the school

 

Topic 2: Parents Enrichment Programme (PEP)

Speaker: Mr. Danial Maniam

 

Mr. Danial indicated that Parents Enrichment Programme (PEP) is to be held for the parents of CITS participating students. He requested the participants to refer the given Year Planner and informed them that the PEP activity be carried out in March (PEP1) and June (PEP2) 2018. The main objective of PEP is to create better understanding between parents and teachers. Also, PEP creates awareness of their children’s needs and get to know the academic performance of their children as well.

 

Observations:

  • Participants got to know the activities should be conducted according to Year Planner and if there is a delay in the activities, they should give valid reasons for it.
  • Participants understood the importance of the Parents Enrichment Programme.

 

Topic 3: Finance Matters

Speaker: Ms. Vijaya

 

Ms.Vijaya discussed on the funding allocation for the overall programme. Participants were informed that they need to submit proposed budget for the activities before 2 weeks from the date of the activity. Ms.Vijaya also indicated that schools have to submit the income and expenditure statements every month and send the notification via CITS WhatsApp group. Then, she mentioned the payment method for the academic classes. For the CITS Coordinators payment, the CITS Coordinators need to submit their Bank Account number and full name, while for the food allowance, the Canteen Vendor account number to be submitted together with first month report. Similarly, for the teachers’ allowance, The PIBG account number need to be submitted. Ms.Vijaya also indicated that once the teachers allowance is credited into the PIBG account, the school will be notified. Ms.Vijaya informed on the required number of hours for the academic classes to be held in a month. Also she explained on the process for submitting the activity claims.

 

Observation:

  • Finance matters were clearly explained and the participants cleared their doubts.
  • Participants aware of the submission of monthly reports to CHILD Secretariat.
  • The time allocated for the academic classes were noted by the participants who agreed to complete the required hours. They also noted that the hours not completed in the current month to be replaced in the following months.

Topic 4: Partnership Between Parents and Teachers: Building Effective Team Spirit

Speaker: Dr.Sai Sathiamoorthy

 

Dr.Sai discussed the importance to maintain relationship between parents and students. He mentioned that Head teachers and  Chairpersons should work together to create betterment of the school. Not only school but parents also need to focus on the students’ problems and work together to overcome this problems. The speaker also stressed that parents negative thoughts on Tamil schools need to be changed. Head teacher should guide the teachers and work together with the teachers to create a new environment. He pointed out few suggestion for the teachers and parents which will be beneficial and important to build a good relationship between the parents.  The suggestions were as follows:

Suggestions for Teachers

 

ü  Don’t be impolite with parents.

ü  Talk about current events.

ü  Respect the views of other persons.

ü  Open communication.

ü  Try to think from the point of parents.

ü  Greet the parents in good manners.

ü  Listen to parents.

ü  Small steps lead to success.

 

Suggestions for Parents

ü  Always attend parent teacher meetings.

ü  Be mindful that children learn from parents.

ü  Spend quality time with their children.

ü  Encourage children to participate in extracurricular activities.

ü  Advice teachers on any important personal problems of their child.

 

 

 

 

 

Observation:

  • Participants received a lot of inputs from this session.
  • Encouraged building a good relationship between the parents and teachers as it will be helpful for them later on.
  • Participants realized their role in grooming the students

 

Topic 5:   Creating Self Awareness and Building Personal Strength of the HMs and GPK 1 through New Ways of Leadership

Speaker: Dr.Sai Sathiamoorthy

 

The speaker touched on the ways to build good rapport between HM and GPK 1 in order to be a well-managed school. He mentioned 3 aspects such as a winning team, right team and ways to build winning team which is very useful for the teachers to  apply in their school. Later, he continued the session by explaining the qualities of a good leader and the roles of HM and Assistant HM (GPK 1). The qualities highlighted were as follows:

 

Qualities of a Good Leader

 

ü  Creative- generate lot of new ideas to improve school management.

ü  Collaboration- school leaders to collaborate with government, NGOs and other networks.

ü  Communication- communication between HM and GPK 1 is important to maintain healthy relationship.

ü  Critical Thinking- Must know ways to find solutions for complex problems.

ü  Character building- teachers must possess good values.

 

Roles of HM

ü  Good communication with GPK 1

ü  Decision maker

ü  Passion towards teachers

ü  Emotional intelligence

ü  Resilience

ü  Persuasion

ü  Collaboration

ü  Take ownership

ü  Self-starter

Roles of Assistant HM (GPK 1)

ü  Be a good listener ‘sounding Board’

ü  Give solid feedback

ü  Know when to speak

ü  Be proactive and self-starter

ü  Respect ladder (giving credit to others)

ü  Show appreciation to staff

ü  Show loyalty

ü  Be steady influence

ü  Visit the classroom and talk with the teachers

 

Observations:

  • Participants felt the session was very beneficial to them
  • They received new ideas on the ways to build good relationship between teachers

 

 

 

 

 

Participants’ feedback

All the participants indicated that the course objective were achieved for them (71% ‘very good’ and 29% ‘good’) and that the objectives were clearly communicated. Almost all the participants rated presentation of the topics as ‘good’ (33%) or ‘very good’ (65%) . One participant requested the course be held for a duration of one day only and preferably not on Sunday. Also two other participants requested for better accommodation and training room facilities.  A detail of participants’ feedback is presented in Appendix 2.

Conclusion

Mr. Ramasami and Mr.Danial Maniam thanked all the participants who attended the course. It is hope that the knowledge and awareness of the participants would have been enhanced to enable them to effectively implement the CITS Programme in their respective schools.

This course ended at 2.00pm after lunch.

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